Opportunities in the Department of Chemistry

Position Summary: 

We want you to join the Department of Chemistry as a Research Administrator 3. The Research Administrator will work under general supervision of the Finance & Research Administration Manager and is part of a finance and research administrative team.  The ideal candidate must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. This position supports 14 active Chemistry faculty with about 50 annual research proposals submission and $20 million portfolio including new and renewal awards. This position is responsible for budgeting, planning, forecasting, monitoring, reconciliation, monthly reporting to the faculty, and all pre and post award activity for the portfolios of assigned faculty members and their research groups.

It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail and respectful relationship management. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures as they relate to Finance and Research Administration – the ability to translate this information into operational successes will be critical.

The work arrangement is flexible following the initial in-person training and onboarding process. Options for subsequent hybrid work will be evaluated and determined by management.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply by submitting your resume and a cover letter. Thank you for considering employment opportunities with the School of Humanities and Sciences.

In this role, you will:

JOB PURPOSE:

Manage the proposal preparation and/or post award activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives.

CORE DUTIES:

• Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
• Develop, prepare, revise, finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
• Manage contract closeout process and audit inquiries; submit final reports and certificates.
• Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
• Identify and implement process improvements. Participate in and lead cross campus projects. Train and advice on issues requiring specific technical expertise.
• Oversee and review work of other staff. May supervise, train and mentor other staff.
• Serve as a resource on subject area to principal investigator staff.

To be successful in this role, you will bring:

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree and five years of job related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
• Knowledge and ability to understand, interpret, and communicate university policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Expert in project management, including managing international collaborations and complex multi-sub award contracts.
• Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctoral, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
• Extreme attention to detail.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.

Certifications and Licenses:

• Cardinal Curriculum I and II must be completed to remain in this position.
• Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.

In addition, preferred requirements include:

• Experience with both pre and post award sponsored research administration
• Familiarity with Research.gov and various sponsor portals for their requirements

The expected pay range for this position is $ 95,000-$119,000 annually.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

Position Summary: Join the Chemistry Department!  We are looking for an Events Planner 1 to provide operational and administrative support to the Communications & Outreach team.  The Events Planner 1 should be highly motivated, enthusiastic, well-organized, and able to work independently. This is an exciting and innovative opportunity to elevate high-impact events (hybrid) to support faculty and students in the department.

Plan and execute Stanford Chemistry’s high-touch experiential experiences (live, virtual, hybrid), such as seminars, conferences, symposia, corporate recruiting, and other department-related events. Consult with stakeholders and plan logistics, including registration and attendee tracking, presentation and materials support, and pre and post-event evaluations.

Are you a creative professional who is friendly, proactive, and dependable?  A self-starter with strong interpersonal and communication skills?  This is an exciting opportunity to showcase your high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment, and decision-making skills.  The ideal candidate is a motivated person with a positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities.

In this role, you will:

• Design, plan, implement, coordinate, and market customized events.
• Evaluate and select vendors and providers of services considering stakeholder requests and requirements.
• Serve as a member of an events team and contribute to a wide variety of functional areas including decisions around budget allocation, event logistics and facilities.
• Consult with stakeholders to determine objectives and requirements.
• Inspect event facilities to ensure they conform to the event needs.
• Manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries, and/or account transfers.
• May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events or manage program elements of larger scale events.
• Utilize and/or maintain complex databases. May use specialized event planning software.
• May inspect event facilities for maintenance, janitorial and fire safety issues.

To be successful in this role, you will bring:

• Associate degree and three years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated success planning events.
• Ability to work both independently and as part of a team.
• Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
• Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
• Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

**Potential for hybrid arrangement**