Opportunities in the Department of Chemistry

Position Summary: The Department of Chemistry is seeking a Faculty Affairs/Human Resources (FA/HR) Administrator. The FA/HR Administrator will work under the general supervision of the Director of Finance and Operations and must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail, and respectful relationship management. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies, and procedures as they relate to faculty affairs and human resources administration – the ability to translate this information into operational successes will be critical. 

The FA/HR Administrator will serve as a resource to staff and faculty on human resources policies, procedures, and practices. Provide human resources program oversight, support, and/or management to include planning, implementation, auditing, and reporting to meet established deadlines.  Keep personnel files, including salary letters, appointment documentation and performance reviews among others current in the H&S HR filing system.  Work with Bechtel to prepare and process employment visas for incoming and current international staff.  Process academic staff and visiting researcher appointments using the FASA interface. Provide analysis and guidance within the school or department regarding faculty and academic staff appointments, reappointments, promotions, and the search process. Ensure compliance with school and university policies. Act as the first point of contact for most human resources inquiries. 

This is a 100% FTE, continuing exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

To Apply: If you believe that this opportunity is a match for your knowledge, skills, and abilities, we encourage you to apply through the following link. Thank you for considering employment opportunities with the School of Humanities and Sciences. 

CORE DUTIES:

• Provide operational support and guidance to search/review committees and make recommendations for process improvement.
• Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
• Interpret human resources policies, and provide advice on human resources processes, procedures and issues. Resolve issues as appropriate and consult with and make recommendations to manager/director to resolve more complex issues.
• Manage HRIS data management activities, including PeopleSoft transactions. Monitor personnel action reporting to ensure data integrity and compliance, and research and resolve pay issues.
• Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.
• Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
• Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
• Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.
• Oversee all faculty visa matters, as needed.
• Develop and maintain a variety of reports and queries. Analyze and monitor data to recommend and implement process and practice improvements.
• Act on behalf of manager/director for human resources matters in their absence.

* Other duties may also be assigned.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree and three years of experience working with administrative processes, or combination of education and relevant experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• High level of attention to detail and accuracy.
• Ability to track, monitor and adhere to deadlines.
• Ability to learn university systems.
• Experience working with databases and Microsoft Office suite.
• Excellent communication skills.
• Demonstrated ability to act with tact and maintain confidentiality.
• Demonstrated problem solving and analytical skills.
• Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
• Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

WORKING CONDITIONS:

• Occasionally work extended hours

The expected pay range for this position is $69,000 to $93,000 per annum.