Facilities Specialist 1
Come work for us! The Stanford Chemistry Department includes 25 faculty, 4 lecturers, ~80 postdocs, ~250 PhD students, 10 research staff, and 25 administrative staff, with an annual consolidated budget of approximately $30 million. The Department facilities consist of over 160,000 square feet of research, classroom and administrative space spread over 6 buildings. We are looking for a Facilities Specialist to join the Chemistry Facilities, EH&S and Infrastructure IT team. In this position, the candidate will perform specialized, diverse work activities and coordinate solutions, under limited supervision, solely supporting the mail and packaging operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of the department. This is an individual contributor role.
Please submit both a resume and cover letter when applying for this position.
Serve as property operations / maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment); perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM); implement preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements); coordinate contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction; coordinate maintenance logistics (to avoid faculty conflicts, events).
Handle property administration by completing tagging, data entry and inventory; completing purchase orders, receiving; and completing record keeping, tracking, information gathering and support for space allocation decision makers.
Implement facility security programs by distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.
Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
Serve as safety management coordinator by correcting identified safety issues; tracking chemical inventory, disposal, hazardous waste; communicating and implementing disposal procedures in laboratory settings; conducting safety training and/or new employee facility orientation; and participating in emergency preparedness, recovery and business continuity coordination.
Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.
Coordinate space management and planning activities including: move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).
Life Science Research Professional 1
The Dassama Laboratory at Stanford Chemistry and ChEM-H Institute is looking to hire a highly motivated and percipient research associate. In this role, you will perform experiments as part of the start-up team working on cutting edge research related to bacterial multidrug resistance mitigation. You will assist the principal investigator and research team in the conduction of bench-level experiments that include bacterial and mammalian cell culture, and protein production and characterization. The successful candidate will be capable of contributing to experimental design, independently analyzing and presenting data, and revising and optimizing research protocols. Ideal candidates will have at least a bachelor’s degree in Biology, Chemistry, or a related field, will have experience working independently in a research lab, and will be well versed in basic biochemical, molecular biology, and microbiology techniques. Excellent communication (written and verbal), time management, and organization skills are highly desired. This is an 12-month fixed term position. Please submit both a resume and cover letter when applying for this position.
- Plan approach to experiments in support of research projects in lab and/or field based on knowledge of scientific theory.
- Independently conduct experiments; maintain detailed records of experiments and outcomes.
- Apply the theories and methods of a life science discipline to interpret and perform analyses of experiment results; offer suggestions regarding modifications to procedures and protocols in collaboration with senior researcher.
- Review literature on an ongoing basis to remain current with new procedures and apply learnings to related research.
- Contribute to publication of findings as needed. Participate in the preparation of written documents, including procedures, presentations, and proposals.
- Help with general lab maintenance as needed; maintain lab stock, manage chemical inventory and safety records, and provide general lab support as needed.
- Assist with orientation and training of new staff or students on lab procedures or techniques.
* - Other duties may also be assigned
Knowledge, Skills and Abilities:
- General understanding of scientific principles. Demonstrated performance to use knowledge and skills when needed.
- Demonstrated ability to apply theoretical knowledge of science principals to problem solve work.
- Ability to maintain detailed records of experiments and outcomes.
- General computer skills and ability to quickly learn and master computer programs, databases, and scientific applications.
- Ability to work under deadlines with general guidance.
- Excellent organizational skills and demonstrated ability to accurately complete detailed work.
Please apply on the Stanford University Careers Website
Front Desk Reception / Student Services Administrator
Job Code: 4102
Job Grade: E
Come join the Chemistry Department! The Stanford Chemistry Department is comprised of 25 faculty, 4 lecturers, ~80 postdocs, ~240 PhD students, and ~25 administrative staff. We are looking for a Front Desk Reception / Student Services Administrator to join our team. In this role, the successful candidate will manage the front desk greeting visitors and responding to inquiries. In addition, this role supports the Student Services group and plays an important role in processing 400+ graduate student applications and corresponding with prospective students including sending offers of admission. The position also involves working closely with the Registrar’s Office to schedule rooms, p-card and reimbursement processing, ordering main office supplies, sorting mail, photocopying materials for large classes, and helping out with departmental events. This position reports to the Student Services Manager. This position is a good entry point for a career in Student Services at Stanford. Please submit both a resume and cover letter when applying for this position.
- Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
- Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
- Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
- Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
- Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
- May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
- Maintain approved content on websites.
- May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
- May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
Administrative Associate 3 - REQ# 85803
Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Come work for us! The Stanford Chemistry Department includes 25 faculty, 4 lecturers, ~80 postdocs, ~250 PhD students, 10 research staff, and 25 administrative staff, with an annual consolidated budget of approximately $30 million. The Department facilities consist of over 160,000 square feet of research, classroom and administrative space spread over 6 buildings. We are looking for an Admin 3 to join the Chemistry Administrative Services (CAS) team. You will join a team of nine admins who support our faculty and students. You will report to the CAS Manager. The job requires the ability to work effectively with faculty and within a team structure. You will provide day-to-day administrative support for professor and graduate and postdoctoral students. Support will include assistance with mail, calendar, correspondence, copying and scanning documents, travel arrangements and itineraries, filing, ordering supplies, and assist in shipping samples and documents. Manage financial aspects of grants, including reconciliation of monthly expenditure statements with special attention to tracking expenses and projection. Process/reconcile purchase orders, reimbursement requests, purchasing card and travel card transactions, and expense transfers. Create reports and spreadsheets, which may utilize specialized software and systems. Assist faculty in preparing and submitting grant proposals. Review program announcement, determine requirements, assist with preparation of required documents, upload in grants system, and create routing form. Provide assistance with the submission of progress reports, fellowship proposals, and management of protocols. Assist and process DS-2019 and corresponding paperwork required for visitor appointments (e.g. Visiting Researchers, Visiting Scholars, and Visiting Postdoctoral Scholars). May be responsible for planning and organizing events for faculty. Familiarity with financial systems is highly desirable. Please submit both a resume and cover letter when applying for this position.
Postdoctoral Research Fellow
University of Kansas Department of Medicinal Chemistry which is a part of the School of Pharmacy is seeking a postdoctoral research fellow with experience in synthetic organic chemistry. If interested, please contact Shyam Sathyamoorthi (firstname.lastname@example.org or email@example.com).
Administrative Associate 3
Stanford University seeks an Administrative Associate 3 for the Chemistry Department. Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and lifelong learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.
- Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
- Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Create complex reports and spreadsheets which may utilize specialized software and systems.
- Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
- Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
- May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
* - Other duties may also be assigned