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Open Opportunities in the Department of Chemistry

Open Positions:

Student Services Officer 1 - Requisition ID: 85871

Job Code: 7501

Job Grade: F


Stanford University seeks a Student Services Officer 1 for the Chemistry Department.  This is an ideal role for a student services professional who is looking to further develop and expand their capabilities within a supportive environment.  Among other things, this individual will be responsible for administering appointments for Postdoctoral Scholars and working closely with the Office of Postdoctoral Affairs at Stanford.  Administration of postdoctoral appointments includes advising scholars on topics; such as, VISA support, funding, and student life.  A significant component of this role includes processing financial information for approximately 250 Graduate Students and 90 Postdoctoral Scholars using the Stanford Humanities and Sciences financial systems, GFPS and GFS.  Attention to detail is critical when processing financial entries for stipend, salary, and tuition payments and a key attribute for the successful candidate.

This role requires strong interpersonal skills and comfort communicating with students, staff, and faculty to provide policy information on a wide array of issues, primarily related to Postdoctoral Scholar and Graduate Student funding. This role supports the teaching mission of the department by preparing financial information to assess lab fees for students enrolled in lab courses in chemistry and provides support with updating the Stanford Bulletin.  This role also works closely with departmental faculty in administering the summer undergraduate research program from budgeting and promotion to application processing and program execution.  The successful candidate must demonstrate the ability to complete work independently and interact with a wide array of customers.

The mission of the Stanford Chemistry Department is to deliver excellence in education and research by attracting the very best faculty and students.  The Department serves 25 faculty members, 5 lecturers, ~90 postdocs, ~250 PhD students, 10 research staff, and 30 administrative staff, with an annual consolidated budget of approximately $30 million. The Department facilities consist of over 300,000 square feet of research, classroom and administrative space spread over 6 buildings.   This position reports into the Student Services Manager for the Department.


Oversee, review and administer student records by analyzing data, counseling students and providing recommendations that require interpretation and influence decisions. Make exceptions on issues of eligibility, course enrollment and program requirements.

Develop recommendations and collaborate with staff, faculty and other offices to resolve programmatic issues within the school and across functional units, (such as strategizing to ensure optimal enrollment).

Provide advice to students on a range of issues, including, but not limited to, academic progress, academic program policies, career plans, accessibility, community standards, etc., to guide them in making appropriate choices and decisions.

Apprise students of research, fellowship and scholarship opportunities. Participate in related student recruitment and selection.

Provide first line response to identify students in crisis and refer to appropriate resources, as needed.

Collect and analyze data from multiple sources including student feedback, surveys, trend reports, and data analytics. Prepare and summarize reports and make recommendations to enhance offerings, such as programs and courses and to influence current processes and policies.

Develop, analyze, influence and review, policies, processes and programs by incorporating feedback and trend data learned from first-line interactions with students. Advise manager and team on policy updates and provide recommendation for implementation of changes.

Identify trends, perform needs analysis, and participate in the implementation and testing of new technology.

May develop marketing materials and strategies for program activities and outreach functions. Assist in planning and developing webinars, education fairs and other external functions.

May provide oversight with the administration of financial processes such as financial reimbursements, data entry, reviewing terms and conditions regarding contracts, understanding vendor requirements, and following up and resolving issues.

Please appy on the Stanford University Careers Website 


Administrative Associate 3  - REQ# 85803

Job Code: 4103
Job Grade: F

Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


Come work for us! The Stanford Chemistry Department includes 25 faculty, 4 lecturers, ~80 postdocs, ~250 PhD students, 10 research staff, and 25 administrative staff, with an annual consolidated budget of approximately $30 million. The Department facilities consist of over 160,000 square feet of research, classroom and administrative space spread over 6 buildings.  We are looking for an Admin 3 to join the Chemistry Administrative Services (CAS) team. You will join a team of nine admins who support our faculty and students. You will report to the CAS Manager. The job requires the ability to work effectively with faculty and within a team structure. You will provide day-to-day administrative support for professor and graduate and postdoctoral students. Support will include assistance with mail, calendar, correspondence, copying and scanning documents, travel arrangements and itineraries, filing, ordering supplies, and assist in shipping samples and documents. Manage financial aspects of grants, including reconciliation of monthly expenditure statements with special attention to tracking expenses and projection. Process/reconcile purchase orders, reimbursement requests, purchasing card and travel card transactions, and expense transfers. Create reports and spreadsheets, which may utilize specialized software and systems. Assist faculty in preparing and submitting grant proposals. Review program announcement, determine requirements, assist with preparation of required documents, upload in grants system, and create routing form.  Provide assistance with the submission of progress reports, fellowship proposals, and management of protocols. Assist and process DS-2019 and corresponding paperwork required for visitor appointments (e.g. Visiting Researchers, Visiting Scholars, and Visiting Postdoctoral Scholars). May be responsible for planning and organizing events for faculty. Familiarity with financial systems is highly desirable. Please submit both a resume and cover letter when applying for this position.

Lecturer Position in Chemistry

Stanford University, Department of Chemistry

The Stanford Chemistry Department invites applications for a Ph.D.-level Lecturer position to begin autumn 2020 to join a team of Lecturers in the Department. The candidate should have a strong background in biochemistry, organic or general chemistry. This position is a full-time, 9-month, fixed-term, full-benefit appointment. The initial appointment is for 2 years, with reappointment terms of 3 years. Summer instruction positions are also available to provide for a 12-month salary. The teaching duties vary quarterly between instructing independent laboratories to co-instructing in an integrated lecture/laboratory course with a faculty member. The department is moving aggressively toward active learning, thus the ideal candidate will also be involved in developing and evaluating new active learning materials. In addition to instruction, the candidate will be responsible for evolving laboratory exercises, mentoring course teaching assistants, advising students, and participating in Department committees, as appropriate.  Applicants should submit a cover letter, curriculum vitae, teaching philosophy (1 page), and three letters of recommendation addressing their teaching and/or administrative abilities.

All materials must be submitted electronically to Academic Jobs Online:

Completed applications will be reviewed beginning December 16, 2019.  Email inquiries and questions may be directed to Amy Rutherford (

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.

Postdoctoral Research Fellow

University of Kansas Department of Medicinal Chemistry which is a part of the School of Pharmacy is seeking a postdoctoral research fellow with experience in synthetic organic chemistry.  If interested, please contact Shyam Sathyamoorthi ( or

Administrative Associate 3 

Stanford University seeks an Administrative Associate 3 for the Chemistry Department. Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and lifelong learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.


  • Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Create complex reports and spreadsheets which may utilize specialized software and systems.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
  • Coordinate and monitor routine maintenance services completion.  Plan and coordinate office moves and/or minor renovation projects.
  • May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

* - Other duties may also be assigned

Please apply on the Stanford University Careers website.