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Opportunities in the Department of Chemistry

Research Administrator 3 

School/Unit Description: The School of Humanities and Sciences (H&S) is the center of a world-class liberal arts education at Stanford University. H&S encompasses 23 departments—from Art and Art History, English, and History to Economics, Mathematics, and Biology—as well as 23 interdisciplinary programs. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description: The mission of the Stanford Chemistry Department is to deliver excellence in education and research by attracting the very best faculty and students.  The Department serves 25 faculty members, 5 lecturers, ~90 postdocs, ~250 PhD students, 10 research staff, and 30 administrative staff, with an annual consolidated budget of approximately $30 million. The Department facilities consist of over 300,000 square feet of research, classroom and administrative space spread over 6 buildings.   This position reports into the Vice Chair for the Department.

Position Summary: The Department of Chemistry is seeking a Research Administrator 3. The Research Administrator will work under general supervision of the Finance & Sponsored Research Manager and must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. This position supports 14 active Chemistry faculty with about 50 annual research proposals submission and $30 million portfolio including $8 million new and renewal awards. This position is responsible for budgeting, planning, forecasting, monitoring, reconciliation, monthly reporting to the faculty, and all pre- and post-award activity for the portfolios of assigned faculty members and their research groups.

It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail and respectful relationship management. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures as they relate to Finance and Research Administration – the ability to translate this information into operational successes will be critical.

The work arrangement is flexible. Options of hybrid or remote will be evaluated and determined by management.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

In this role, you will:

JOB PURPOSE:

Manage the proposal preparation and/or post award activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives.

CORE DUTIES:

  • Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
  • Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
  • Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
  • Manage contract closeout process and audit inquiries; submit final reports and certificates.
  • Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
  • Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
  • Oversee and review work of other staff. May supervise, train and mentor other staff.
  • Serve as a resource on subject area to principal investigator staff.

For more information and to apply, please visit Stanford Careers.

 

Lab Manager

School/Unit Description: The School of Humanities and Sciences (H&S) is the center of a world-class liberal arts education at Stanford University. H&S encompasses 23 departments—from Art and Art History, English, and History to Economics, Mathematics, and Biology—as well as 23 interdisciplinary programs. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description: The mission of the Stanford Chemistry Department is to deliver excellence in education and research by attracting the very best faculty and students.  The Department serves 25 faculty members, 5 lecturers, ~90 postdocs, ~250 PhD students, 10 research staff, and 30 administrative staff, with an annual consolidated budget of approximately $30 million. The Department facilities consist of over 300,000 square feet of research, classroom and administrative space spread over 6 buildings.   This position reports into the Vice Chair for the Department.

Position Summary:

The Department of Chemistry at Stanford University is looking for a Lab Manager (LM) who will be responsible for safe and efficient operation of the Chemistry undergraduate laboratory operations. The LM will work directly with our team of lecturers and faculty to evolve the undergraduate experiences all the while setting the culture of safety in these laboratories. Extensive chemical knowledge is required to assure safe use and storage of chemicals and gases, and to inform others about appropriate safety practice. The candidate should be excited to work with both graduate student TAs and undergraduates to instill a sense of chemical exploration and safety within the laboratories. Strategic planning of the execution of the laboratories with instructors, management of the laboratory budget and oversight of several laboratory assistant staff will be the primary role of the LM.  The following are 10 descriptors cover the major duties of the position.

  • Serve as the primary safety officer of the Sapp Laboratories during laboratory periods
  • Manage the chemical laboratory assistant and equipment laboratory assistant
  • Evolve laboratory modules with laboratory instructors
  • Manage the chemical & supplies purchases
  • Manage ordering and distribution of personal protective equipment for undergraduate students
  • Troubleshoot equipment (GC-MS, FTIR, Uv/vis, etc)
  • Schedule use of laboratories and equipment
  • Participate in the annual new graduate student teaching assistant safety training
  • Teach an intensive 4-day chemical safety course for advanced undergraduates each autumn
  • File incident reports and improve standard operating laboratory procedures

Review of applications will start on May 15th and the successful candidate could start as early as July but no later than September 1st, 2022.  An advanced scientific degree is preferred for this position.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

For more information and to apply, please visit Stanford Careers.